Create advertising receipts for trust and general accounts

Summary

Learn how to record advertising receipts in Box+Dice, depending on whether the payment was made to the Trust or General account.

This article covers:

• How it works 
• Create a sales receipt
• Manage advertising items in a sales receipt
• Create a trust receipt

How it works

Before recording the receipt, confirm where the payment was deposited:

• If the payment was made to the General Account, record it as a Sales Receipt
• If the payment was made to the Trust Account, record it as a Trust Receipt

Create a sales receipt

To record an advertising sales receipt:

• Go to: Sales > Listing 
• Click the Accounting tab
• Select Add
• Select Add Sales Receipt from the dropdown options

• Fill out the required fields in the new sales receipt window:
  • Reference Number -Enter the appropriate reference number
  • Listing - Select the correct listing
  • Vendors - Enter the vendor’s name
  • Date - Enter the date the receipt was issued
  • Issued By - Confirm who is issuing the receipt (usually the admin)

Once the sales receipt window is complete:

• Select all the advertising items that apply to the receipt
• Click Allocate to add them to the receipt

Manage advertising items in a sales receipt

To remove an item:

• Hover over the item and click the trash can icon

To adjust the amount for any item:

• Enter the desired value in the Allocated amount

•  Click outside the box to automatically save your changes

Create an advertising trust receipt

To create a trust receipt:

• Go to: Sales > Listing
• Click the Accounting tab
• Select Add Trust Receipt

Complete the required fields in the trust receipt window:

• Select your desired payment method
• Select a Description for the receipt

• Untick Deposit (hold until release)  

This ensures the funds are receipted as available and not held until release.

• Select the contact who made the payment
• Enter the payer’s address
• Enter the Transaction Date
• Select who issued the receipt
• Enter the payment amount 

• Click Add Receipt to record the trust receipt

What’s next?

Add sales receipts from trust and non-trust funds.