Create a trust receipt

Summary

Learn how to create and process a trust receipt to accurately record received payments.

Trust receipts are used to record money received into a trust ledger. When you add a receipt, Box+Dice automatically fills in key ledger details such as the property address, vendor, and purchaser.  

To create a new trust receipt:

• Go to: Sales > Listings
• Select the relevant listing
• Click Accounting > Statement
• Click Add > Add Trust Receipt

Once the Trust Receipt screen opens, the following fields will be pre-filled:

• Ledger Name
• Property Address
• Vendor(s) and Purchaser(s)
• Available Funds

• Select your desired payment method
• Tick or untick the Deposit (hold until release) box
  • If checked, the receipted funds won't be available until Trust funds are released
  • If unchecked, funds are not held until release (usually used for Advertising prepayments)
• Tick or untick the Update sale deposit details box
  • If checked, the deposit received amount and balance due amount in the Sales Details section will be automatically updated
  • If unchecked, the deposit received amount and balance due amount in the Sales Details section will not be automatically updated, therefore will need to be manually entered
• Select a Description for the receipt

• Select the contact who made the payment
• Enter the payer’s address (Optional)
• Enter the Transaction Date
• Select who issued the receipt
• Enter the payment amount

Select one of the following options to process the transaction:

• Add Receipt and Save to PDF - Processes the receipt and generates a downloadable PDF copy
• Add Receipt and Send Email - Processes and emails a copy of the receipt
• Add Receipt - Processes the receipt without creating a copy