Manage ledgers

Summary 

Learn how to view, search for, and manage ledgers, including how to resolve issues when you're unable to delete a ledger.

This article covers:

• About ledgers
• View a ledger
• Delete a ledger
• Unable to delete a ledger

About ledgers

Ledgers in Box & Dice are where transactions for properties are recorded. You can view details, search for specific ledgers, and manage them directly from the system.

The Ledger Details screen displays the property address, vendor(s), purchaser(s), and all transactions carried out on the ledger.

View a ledger

You can view a ledger either through the Accounting menu or directly from a listing record.

To view a ledger via Accounting:

• Go to: Accounting > Ledgers
• Select the Account the ledger belongs to
• In the search box, search for a specific listing's ledger
• Select the correct ledger to view its details

To view a ledger via listing:

• Go to: Sales > Listing
• Select the listing
• Search for and open the listing record
• Click the Accounting tab > Trust

• Select the correct ledger to view its details

Delete a ledger

To delete a ledger:

• Click the Ledger
• Click the More button at the top right

• Select Delete Ledger

Unable to delete a ledger

In the system you should be able to delete a ledger that has no transactions i.e a ledger that has no receipts/payments added to it.

However, in case when you are trying to delete a ledger with no transactions and you get an error message check the invoices associated with this ledger and replace the Source Ledger in each invoice with the correct one.

To resolve this:

• Go to: Sales > Listings
• Click the Accounting tab > Statement 
• Open each invoice under the Customer Statement
• Click Edit
• Click the Source Ledger dropdown
• Select the correct ledger 

• Click Save

You should now be able to delete the incorrect ledger successfully.

What’s next?

Create a new ledger.