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Manage and upload listings in bulk

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Summary 

Learn how to use the Portal Uploader to manage multiple listings, apply portal campaigns, update listing statuses, and upload listings to portals in bulk. This helps you reduce manual administration and manage large groups of listings more efficiently.

This article covers:

About the Portal Uploader

The Portal Uploader allows you to manage and upload multiple listings to web portals at the same time. Instead of updating listings individually, you can use bulk actions to streamline listing management and marketing activities.

Using the Portal Uploader, you can:

  • Filter listings that need to be uploaded
  • Apply portal campaign items to multiple listings
  • Update Portal Status and My Website Status in bulk
  • Upload multiple listings to portals in a single action

If the system detects an issue during the upload process, it stops and highlights the listing that requires attention.

Note: Bulk actions are available to authorised users and only affect listings included in the current Portal Uploader results.

Filter listings before uploading

Before managing or uploading listings, filter your results to display only the listings you want to work with.

  • Go to: Sales > Listings
  • Select the Sales tab
  • Use the available filters to locate the listings you want to manage
  • Confirm the filtered results display only the listings you want to update
  • Select the required listings
  • Click Portal Uploader

The Portal Uploader opens and displays all listings included in the current filtered results.

Note: If a listing does not appear in the Portal Uploader, check that web portals have been added through the Advertising Campaign or Manage Portals screen and that the listing was selected before opening the Portal Uploader. If the listing still cannot be found, raise a support ticket for assistance.

Apply portal campaigns to multiple listings

Use the Apply Portals action to add a Web Portal campaign item to all listings included in the current Portal Uploader results.

To apply a portal campaign to multiple listings:

  • Click Apply Portals
  • Select the Web Portal campaign item you want to add
  • Review the number of listings that will be updated
  • Click Add Campaign Items
  • Wait for the background process to complete

Once complete, the selected portal campaign item is added to all eligible listings in the current result set. Listings that already contain the selected campaign item are automatically skipped.

Update statuses for multiple listings

Use the Set Status action to update listing statuses across all listings included in the current Portal Uploader results.

  • Click Set Status
  • Select the status you want to apply
  • Choose whether to update:
    • Portal Status
    • My Website Status
    • Both
  • Review the number of listings that will be updated
  • Click Set Status to confirm
  • Wait for the background process to complete

Once complete, the selected status is applied to all applicable listings. This provides the same outcome as updating listings individually, but using a single bulk action.

Upload listings to portals

After applying portal campaigns and updating statuses, you can upload listings to portals.

  • Click Upload All in the top-right corner of the screen
  • The system begins uploading each listing to its selected portals
  • Monitor the uploader for progress messages, warnings, or errors

Once the upload is complete, your listings are sent to the selected web portals for processing.

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